Creating Promo Codes

Create Promo Codes to limit access to events or provide discounts to events and shop items.

What is it?

Promo Codes are unique codes that can be used to discount or limit access to events and shops items.

What are the benefits of using it?

You can create discount codes for certain user groups or for promotional purposes. Or, close an event and restrict entries to only those with a promotional code.

An auto-generated code will be created, however you can overwrite the auto-generated code with anything you would like. We see many charities using easily remembered codes such as RUN25 for say 25% off the entry price to their fun run.

Settings

There are a few settings to update to ensure the code works how you require.

Type:

• Access Only: This provides access to a closed registration flow
• Free Entry/Discount: This will provide either a discounted price or a free entry

# Entries: This can limit the use of the code to a certain number of entries. If no number is entered, then use is unlimited. 

Lock to Event(s): You can select one or many events to lock the promo code off to. If no event is chosen, then the code can be used on all events.

Admin Notes: There is a tab for notes should you want to leave details about the code for future reference. 

If Free Entry/Discount is selected  as the Type, then a few more settings appear:

Discount Type: Choose what the promo code deducts from.

• Discount on Entry Fee
• Discount on Merchandise
• Discount on Donations
• Discount on Entry and/or merchandise

Value: Choose the value of the promo code, and if that value is a percentage or an amount.

E.g. A value of 20, as a percentage would provide a 20% discount. A value of 20, as an amount would provide a $20 discount.

Once created, you can set to Open or Closed. If set to Closed, it will immediately stop working.

Reporting

In your Promo Code module you can Download Overview or Download Entries to get data on all your promo codes and their use. 

When you click into a promo code, within the left hand menu you will see Entries X, this will say how many times that paticular code has been used. Clicking on this will open a list of entrants that can be downloaded. 

Within a fundraisers report from your Data Exports module, you can add in the field Promo Code to pull in the promo code used by participants when registering. 

Here are a couple of examples of using promo codes:

1. You’re running an event that has a $150 registration fee and a corporate partner. Let’s say the Bank of New Zealand, wishes to sign up and pay for their interested staff of 20 people. In this example, we’d suggest you create a promo code with the corporate's name in it to personalise the code, such as TEAM-BNZ. Set the value to 100 and select Percentage from the drop-down. Then choose 20 from the # Entries drop-down to limit the code's use to 20 times. You could then lock the code off to the specific event the BNZ team are registering for.

2. You want to email all incomplete registrants (people who’ve started registering but didn’t finish) with a $25 discount, and limit to the first 50 people who return and complete their entry. In this case, you would create a promo code with a value of 25 and select Amount from the drop-down. From the # Entries drop-down, select 50.

If you’d like further help please pop in a support ticket from your Funraisin admin and our team will assist you.